Transfer Dropbox To Onedrive

admin 11/22/2021
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Migrate Your Dropbox User Accounts and Permissions to OneDrive. You will need to map your user accounts and permissions to OneDrive. Permissions are implemented very differently between Dropbox and OneDrive. These will either have to be manually added in the new account or with the use of a dedicated migration tool. Mover and Cloudfuze are great options. If you’re a little technical, want to do this for free, and have access to a remote machine, try rclone. You won’t have to pay anyone and will have more control over the process. OneDrive Advisory; Box Advisory; Guidelines for Using Dropbox. Once Dropbox is installed on your computer it will create a folder on your hard disk, which will then sync to your Dropbox account. If you want to share a Scrivener project then it has to be stored that folder. To move away from Dropbox to OneDrive, I needed to find out the best way of migrating my 200GB+ of files. This is a daunting task seeing that it was almost midnight at which my Dropbox yearly plan would renew. I quickly thought that I could just change my Dropbox yearly plan to a monthly plan instead and this would allow me more time to work.

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This guide helps you prepare to migrate from Box to OneDrive in Microsoft 365.

Most migrations fall into regular phases. Proven success factors for migration include planning, assessing and remediating, preparing your target environment, migrating and onboarding your users.

Migration planningAssess and remediatePrepare your OneDrive environmentMigrateUser onboarding
What content goes where
Understanding permissions vs Sharing
What to expect before and after
Migration and network performance considerations
Change management and communications
Analyze Box admin reports
Assess key areas
Remediate issues
Pre-provision Microsoft 365 and usersReview migration offerings
Microsoft FastTrack services
Migration service providers
Send regular emails to users
Provide training
Let users know how they are impacted
Provide documentation for making the switch

Migration planning

Before beginning your migration, it's important to plan your outcome. To do this, perform an assessment of your current source environment. What you discover influences your overall strategy and timing, including:

  • The design of the target environment and the mapping between source and target systems.
  • The amount of content you migrate. Determine if content is redundant, out of date, or still relevant.
  • Build your user onboarding into your upfront planning. Communicate early and often with your users about the migration and how it will impact them. Don't wait until the very end to start preparing them for the change.
Transfer Dropbox To Onedrive

What content goes where

Consider how you use the content in your Box accounts today and plan how to transition to Microsoft 365 for a more collaborative experience.

Does the file belong to me alone, even though I might share it with others? If so, save it in your OneDrive personal library. Your personal library is private by default, but you can share files with others, which is particularly useful if you aren't working as a team yet.

If you're working on a file intended for team consumption and collaboration, use OneDrive to save it to a shared library where team members have access by default. OneDrive gives you access to all your shared libraries in Microsoft Teams, SharePoint or Outlook. When you need a new shared library for team files, you can create one right from OneDrive, add members, and start working together.

Understanding permissions vs sharing

How you share your files dictates how they appear in the Shared with Me view in OneDrive. Shared with Me includes:

  • Files and folders that someone shared with you via OneDrive (they selected Share, and entered your name or email address).
  • Files and folders that you have opened from a shared location.

The following table maps your current Box sharing experience with OneDrive.

BoxOneDrive
Folders or file with only one owner, but more than one contributorAs the owner, content should be migrated to the user's OneDrive personal library.
For any user who has access to a user's folder, that folder automatically appears in their Shared with Me list.
Only one owner, but shared with a Box groupAs the owner, content is migrated to the user's OneDrive personal library.
The Box group should be converted to a security group.
Email should then be sent to the new security group, where each user can accept the invitation link. Content then appears in those users' Shared with Me lists.
Folders or file with multiple owners (co-admin in Box)Content should be migrated to the appropriate shared library.
For any user who has access to the shared library and follows the associated SharePoint team site, the SharePoint team site appears on the left side navigation of OneDrive on the web.
Box folders with contributors who are external to your organizationFor prescriptive guidance, see the specific External Permission Best Practice section in this document.
Note: Content that's shared with a user from another company's Box instance won't be migrated. If the user still wants to retain that content, their Box account needs to remain active.
Shared with Box end user experienceOnly content that's been explicitly shared with a user appears in their Shared with Me view in OneDrive.
For content that's stored in shared libraries, the team site appears on the left side of the OneDrive view for users who have access to the team site.

Assess and remediate your content

Before you start your migration, it's important to perform an analysis of your current environment. Only you know your data and how and who uses it. Think about how and what Box features you use in production.

All of the following recommended assessments can be performed using Box's Folders and Files admin report. Run this report and use its results to perform these assessments. Remediate your content on the source before beginning your migration to save time and effort later.

AssessRemediate
File extensionsFind all files in the Folders and Files report whose Path ends in one of the extensions defined here: Types of files that cannot be added to a list or libraryIf the blocked file types are scripting files, they're blocked because scripting capabilities are turned off by default in OneDrive.
If you want to allow these file types, turn on scripting capabilities as described here: Allow or prevent custom script.
Make sure you understand why these files are blocked by default as described here: Security considerations of allowing custom script
File and folder name charactersFind all items in the Folders and Files report whose name contains any of the characters detailed here: Invalid file names and file types in OneDrive and SharePointWork with your migration vendor to substitute these characters in all file and folder names.
Note: The # and % characters are supported but not enabled by default. Follow these steps to enable them: New support for # and % in SharePoint and OneDrive
File and folder path lengthFind all items in the Folders and Files report whose path exceeds the file path length described here: SharePoint limitsWork with your migration vendor to reorganize your file and folder structure such that it doesn't exceed this limit. Splitting large drives that serve several scenarios into multiple smaller, more focused drives might help here.
Large drives and complex sharingScan for any drives that have a very large amount of content, or many different unique sharing permissions – this is usually a sign that the drive should be broken down into smaller, more focused sites.
Specifically, any drive that has more than 50,000 documents shared with different users must be broken up. Use Box's Folders and Files report and Shared Links report to identify such drives.
Identify sets of content within these drives that are conceptually similar (like same project area or all shared with the same users). Move these sets of content out and into new drives before you start the migration.

Transfer Dropbox To Google Drive

Prepare your OneDrive environment

Before you migrate your Box content, you must pre-provision your users in OneDrive. For guidance on pre-provisioning, see:

Migrate

Migration process

The following is a typical migration process that follows Microsoft's best practices guidance:

  1. Select a small set of users for a pilot migration. The goal of the pilot is to validate the process, including performance, user communication, and to get a sample of user feedback.

  2. Perform the pilot migration. This should use an incremental migration method, in which migration happens in the background with no user impact, followed by a cut-over event in which users' Box accounts are disabled and the users are directed to use the target OneDrive environment. This method is preferred because it reduces user impact.

  3. Understand the data from the pilot migration to determine the remainder of your migration schedule and make any changes. For example, you might update your user communication template to address a question that you received from a pilot user.

  4. Perform the remainder of the migration. This should also follow an incremental migration method, just like the pilot. Microsoft recommends a single cut-over event for all users to switch to OneDrive and disable their Box accounts. This approach helps to eliminate any confusion that results from users collaborating using both Box and OneDrive at the same time.

    Note

    Box has rate limiting in effect, which might impact the scheduling of your migration. Work with your migration provider to understand how these limits affect your migration.

Migration offerings

Currently, there are a variety of migration offerings available to you. They include:

Microsoft FastTrack

FastTrack is a Microsoft service that's included in your subscription cost. It provides a set of best practices, tools, resources, and experts committed to making your experience with the Microsoft Cloud a great one. OneDrive onboarding guidance, migration benefits, and adoption guidance are included in the benefit offering.

Onboarding guidance includes help to:

  • Discover what's possible.
  • Create a plan for success.
  • Onboard new users and capabilities at a flexible pace.

The Data Migration benefit covers guidance on migrating content from file share, Box, or Google Drive source environments.

This guidance covers enablement of both OneDrive and the source environment. FastTrack also performs specific data migration activities on behalf of the customer for those with 500 or more licenses. For more info, see FastTrack Center Benefit Overview. Interested in getting started? Visit FastTrack.microsoft.com, review resources, and submit a Request for Assistance.

Migration service providers

You might decide that your organization has specific business needs that require you to use third-party services or applications to help you execute your migration. Explore the professional services and applications that are available from partners in the Microsoft Partner Center. There you can find experts to help you in your enterprise content migration to Microsoft 365. For more info, see Microsoft Partner Center.

User onboarding

Develop a plan to prepare your users for the upcoming change. Consideration factors to include in your plan:

  • Evangelize the move. Underscore the benefits, the collaborative capabilities, and the reasons for making the move.
  • End-user training. Provide training to your users on the features in OneDrive.
  • Train your helpdesk. Before the cut-over event, train your helpdesk in key features and common user questions.
  • Prepare for any possible downtime. Have a plan for possible downtime that might occur during the migration.

Develop a plan for sending communications to your user base. Provide clear statements of timing, expectations, and impact to individuals. Consideration factors:

  • The migration timeline and how it will impact them. Include any user calls to action.
  • Assure them that if they already have content in OneDrive, their content is safe and won't be overwritten.
  • Let them know whether individuals can opt out of the migration process.

Onboarding related resources

  • Microsoft 365 adoption guide: Outlining methodology and resources for implementing proven adoption success factors
  • Posters, email templates: Customizable templates to generate internal awareness and excitement
  • OneDrive and team library: Video training
  • OneDrive and team library: Quick start training guides; get up and running quickly with the basic info you need to be productive right away.
Transfer

Make the switch!

The following articles will help your users 'make the switch' from Box to OneDrive. The topics show how you used to do common tasks in Box and how you do the same in OneDrive.

Advanced

Permissions and roles

Transfer Files From Dropbox To Onedrive

There's an important distinction between permissions and sharing.

Permissions determine the level of access a user has to content – whether they can view, edit, or have no access at all. Generally, users have permissions to a lot of content (your company portals, for example), but have had much less content explicitly shared with them. Permissions for both services are defined by assigned roles. The following table maps your current Box roles with OneDrive:

Box rolesOneDrive roles
Co-ownerContributor
EditorContributor
Viewer UploaderViewer
Previewer UploaderNone
ViewerViewer
PreviewerNone
UploaderNone

External permission best practices

We recommend not handling external sharing during the act of migration. Instead, assess existing external sharing content, and then re-share post migration per the following guidelines:

  • Audit external permissions on the Box content source using the Collaborations report (generated through the Box Admin Console).

  • Determine whether that content is worthy to remain externally shared.

  • If you decide the content is to remain externally shared, determine whether that content is suited for OneDrive personal libraries or shared libraries based on the 'What content goes where' previous guidance.

  • For OneDrive personal libraries: re-share files externally with the appropriate external users after the migration.

  • For Shared libraries:

    • Where possible, leverage the collaboration and security benefits of grouping content that's specific to external partners in a dedicated SharePoint team site. For more info, see Use SharePoint as a business-to-business (B2B) extranet solution.

    • If content can't be grouped as such, externally re-share on the file or folder level in the target team library.

You can move your Dropbox folder to any location on your hard drive or an external hard drive using the Dropbox desktop app.

Notes before you get started

  • Use the same hard drive: If you decide to move the folder, choose a location on the same hard drive as your operating system. Dropbox won't work correctly if the Dropbox folder becomes inaccessible, which can happen if it's located on an external drive that gets disconnected.
  • Use a supported file system: Moving the Dropbox folder to a drive with a non-supported file system for the operating system will generate an error message. Please review the system requirements for supported file systems for your operating system.
  • Avoid network file systems: Dropbox isn’t compatible with network file systems, since they don’t send messages when files change. When Dropbox first starts it does a deep file scan, detects changes, and syncs them. However, Dropbox usually waits for 'file update events,' which are only sent by physically connected drives.
  • Issues with external drives: If you’re moving the Dropbox folder to an external drive, the Dropbox folder must be available when your computer boots and before the Dropbox desktop app starts. If the Dropbox desktop app starts before such a drive mounts and gets recognized by your computer, you'll see an error. Dropbox will then give you the opportunity to sign into your Dropbox account again or exit if it can’t find your Dropbox folder.
    • If the external drive is disconnected from the computer while Dropbox is running, there's a small—but real—chance that the app will start deleting files before realizing that the entire drive has been removed.
  • Removable media: SD cards, or any device considered 'Removable media' by your operating system, are not supported locations for the Dropbox folder. Dropbox works best when hosted on your computer's main internal drive, or on a physically connected external hard drive. Dropbox can only provide direct support when the folder is hosted on your computer's main internal drive.

Take these potential issues into consideration when choosing a new location for Dropbox. Consult resources for your operating system if you have further questions.

How to move your Dropbox folder

  1. Click the Sync tab.
  2. Click Move… (Linux and Windows), or Dropbox location (macOS).
  3. Select the new location for your Dropbox folder.
  4. Let Dropbox move your folder and its contents to the new location.

If you’ve linked your Dropbox accounts, you'll see both of your Dropbox accounts listed. Select the correct tab before moving the Dropbox folder location.

Your Dropbox folder will keep the same name as before, and can't be renamed during the move process. Dropbox will not sync your folder if it has been manually renamed or moved through your operating system. If Dropbox loses track of your folder, it will attempt to re-sync the folder in its entirety using its last known location.

macOS: Manually move the Dropbox folder back to its default location

  1. Click the Sync tab.
  2. Click the dropdown beside Dropbox location.
  3. Select Other…
  4. Open the Applications list.
  5. Click the Applications dropdown, and select your hard drive.
  6. Open the Users folder.
  7. Select your computer username (it will likely have a 'home' icon beside it).
  8. Click Select.
  9. Confirm the move by clicking Move.

Windows: Manually move the Dropbox folder back to its default location

  1. Click the Sync tab.
  2. Under Dropbox Folder Location, click Move.
  3. In the text box next to Folder:, type “$Home”.
  4. Click OK.
  5. You will be asked to confirm if you wish to move your Dropbox folder location. Click OK.

I can’t move the Dropbox folder to a new location—what should I do?

If you're moving your Dropbox folder to a new location, you may see errors if any of the following are true:

The new location is on removable media

If you're moving your Dropbox folder, and the selected destination is on removable media (such as a removable USB drive or memory card), Dropbox may not be able to create the Dropbox folder.

We strongly recommend choosing a location on an internal drive. If the Dropbox folder is located on removable media, and this media becomes unavailable, you may see problems including:

Transfer Dropbox To Onedrive Free

  • Unwanted deletions
  • Poor syncing performance
  • Issues with extended attributes
  • File system incompatibilities

There are files or folders in use

Dropbox can’t move some files to a new location if they’re currently being used by other applications. To resolve this issue, close any applications that are accessing files in your Dropbox folder before attempting to create the Dropbox folder in a new location.

Problem with the configuration settings

You can rebuild your configuration settings by signing out and then back in to the Dropbox account on the Dropbox desktop application. This will restore any settings which may have been changed without affecting or removing your files.

Your hard drive, or the destination for the Dropbox folder, is low on space

If you weren’t able to move the Dropbox folder to a new location, it's possible that the external drive doesn’t have enough space for all of the data stored in your Dropbox folder. To check whether this is true for you, view your available hard drive space. If your hard drive is very low on disk space, you'll need to make space available in order to properly move the contents of your Dropbox folder to the new location.

You're using symlinks or referenced files

We strongly recommend against methods that add referenced files (symlinks, junction points, or networked folders) to the Dropbox folder. In addition to interfering with creating the Dropbox folder in a new location, reference files can cause high CPU usage, poor syncing performance, permissions issues, and space usage discrepancies.

There are incorrect folder permissions

If you weren’t able to move the Dropbox folder to a new location, you may be encountering a permissions issue. Specifically:

  • Folders in your Dropbox don't have correct permissions
  • The destination where you're attempting to move your Dropbox folder doesn't have correct permissions

If either of these are true for you, follow the steps below to troubleshoot file permissions. If these steps don’t work, contact the maker of the software you’re using on your computer or external hard drive to troubleshoot further.

Transfer From Dropbox To Onedrive

Click your operating system below to see instructions: