Umich Dropbox

admin 11/23/2021
5 Comments

Service Description

See which teams (departments) have gotten the most members signed up for U-M Dropbox, find your department’s standing, and help your team by encouraging them to sign up for U-M Dropbox today! Dropbox at U-M Total Accounts. Members of the U-M community can get started using Dropbox Team folders by visiting the Dropbox at U-M web page to request a Team folder. Team folders are created by request for groups, teams or departments, and membership is managed through Mcommunity groups. By your use of these resources, you agree to abide by Responsible Use of Information Resources (SPG 601.07), in addition to all relevant state and federal laws. Dropbox at U-M provides a secure environment in which to maintain or share university data, including some types of sensitive regulated data classified as High.

Dropbox is a cloud-based collaboration and file-storage service that includes cloud storage, tools, and integrations with other services. You can use it to create, edit, share, and collaborate on cloud-based content.

Compliance

Dropbox at U-M provides a secure environment in which to maintain or share university data, including some types of sensitive regulated data classified as High.

  • As a best practice, you should use a Dropbox Team Folder when sharing and storing sensitive data in Dropbox (data classified as High), and you are highly encouraged to use Team Folders more broadly for workflow and collaboration. Complete the Dropbox Team Folders Request Form to request a Dropbox Team Folder and see Team folders: an overview (Dropbox) for more information on how to share content inside Team Folders.
  • Data classified as Restrictedmay not be maintained or shared in Dropbox.

Dropbox allows you to synchronize data in the cloud and on your devices. If you store and synchronize data in locations other than the Dropbox cloud storage, you will also need to follow any sensitive data restrictions for the devices and storage locations to which you synchronize.

Dropbox also allows integrations with other products. Similarly, you must follow any sensitive data restrictions for the products you integrate Dropbox with. For example, see Dropbox: Google Drive and Microsoft Office Integrations with PHI and HIPAA-Regulated Data (ITS Knowledge Base).

U-M's agreement with Dropbox includes a Business Associate Agreement (BAA). This means individuals may use this service to maintain Protected Health Information (PHI) regulated by HIPAA. Complying with HIPAA's requirements is a shared responsibility. Users sharing and storing PHI in U-M Dropbox are responsible for complying with HIPAA safeguards, including:

  • Use a Dropbox Team Folder.
  • Use and disclose only the minimum necessary PHI for the intended purpose.
  • Obtain all required authorizations for using and disclosing PHI.
  • Ensure that PHI is seen only by those who are authorized to see it.
  • Follow any additional steps required by your unit to comply with HIPAA.

Link to Service Information

Additional Resources

U of m dropbox
  • Dropbox Trust Guide (Dropbox.com)
  • About Dropbox (Dropbox.com)

Access your Dropbox files directly in Microsoft Teams when you add Dropbox as cloud storage. Any Dropbox user can add Dropbox as cloud storage in their Microsoft Teams account. When you add Dropbox as cloud storage, you can:

  • Collaborate with Dropbox shared folder members in Teams
  • Open, create, and edit Office files in your Dropbox folder using Microsoft Teams
  • Map Dropbox folders to Microsoft Teams Channels

Requirements

Microsoft Teams desktop app:

  • Windows 7+
  • OSX 10.10+
Umich

Microsoft Teams online:

  • Microsoft Edge 12+
  • Internet Explorer 11+
  • Firefox 47.0+
  • Chrome 51.0+

If you try to access Microsoft Teams in Safari, you're prompted to download the Teams desktop app.

Add Dropbox as cloud storage

  1. In Teams, choose Files.
  2. Click Add cloud storage.
  3. Select Dropbox.
  4. Choose the Dropbox account you want to connect to Microsoft Teams.
  5. Click Allow.

Map a Dropbox folder to a channel

  1. In Teams, choose a Channel.
  2. Under Files, click Add cloud storage.
  3. Choose a folder from Dropbox that you want to add.
  4. Click Add to this folder to add the folder to the channel.

All members of the channel can see the folder under the Files tab. Only members who can view or edit the folder in Dropbox can view or edit the folder in Teams.

Members who don’t have permission to view the folder see an error message when trying to access it.

Add Dropbox files to a conversation

  1. In your conversation, choose the paperclip icon.
  2. Select Dropbox.
  3. Choose the file you want to upload.
  4. Click Upload a copy.
  5. Choose the location to upload the file to.
  6. Click Upload file. The file then posted to your conversation.

You can also get a link to the file from a Dropbox folder that’s mapped to a channel:

  1. In the channel, choose Files.
  2. Choose the file you want a link to.
  3. Click the (ellipsis) icon.
  4. Click Get link. A Microsoft Teams link copies to your clipboard.

If you paste this link into a browser, recipients need to sign in to Office Online to view the file.

Use your Dropbox files in Microsoft Teams

Umich Dropbox

Open, create, and edit Office files stored in Dropbox from your Teams account. Changes made to your Dropbox files in Microsoft Teams sync to your Dropbox account. These changes sync to your connected devices as long as the Dropbox app is running.

Click Files in Microsoft Teams to view your Dropbox files. If you open a Microsoft Office file from your Dropbox folder in Microsoft Teams, the file opens in Office Online. If you open any other file type, you’re taken to the folder that contains that file on dropbox.com.

Note: Microsoft limits files that can open in Office Online to 160 MB.

Learn more about managing files in Microsoft Teams.

Remove Dropbox as cloud storage

Remove Dropbox as cloud storage using dropbox.com:

  1. Sign in to dropbox.com.
  2. Click your avatar.
  3. Click Settings.
  4. Select the Security tab.
  5. Click the X next to the Microsoft Teams app.

Umich Dropbox

Remove Dropbox as cloud storage using Microsoft Teams:

  1. In Microsoft Teams, click Files.
  2. Hover over Dropbox and click the (ellipsis) icon.
  3. Click Sign out.